Top 5 Tips for Establishing a Smart & Preventive Maintenance Program Powered by Smart Building Technology

October 2, 2017 James Walton

Smart building technology makes creating a smart preventative maintenance program easier than ever before.

The use of a smart preventative maintenance program can reduce the deferred maintenance backlog, improve energy efficiency and lead to long-term benefits across your distributed facilities. However, facility managers may struggle with understanding how smart building technology leads to the creation of a smart preventative maintenance program, and it is easy to become lost amid the data-laden landscape. Rather than leaving it up to chance, facility managers should follow these steps.

1. Assess Your Current Maintenance Needs

Comparable to the process of implementing a smart building solution, facility managers must benchmark and evaluate current maintenance needs before taking any further steps. A comprehensive assessment allows facility managers to review existing equipment and systems. An assessment should also follow a priority-based checklist. As explained by, a prioritized list reduces the need for more maintenance personnel.

2. Install IoT-Based Sensors Throughout Your Facility

The next step is to install smart building technology throughout your facility. Sensors using the Internet of things (IoT) can connect wirelessly and report per-equipment and area-specific data to the maintenance team. However, this is only effective if the information is kept in a centralized location, asserts Leah Friberg of Plant Engineering.

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3. Adopt a Cloud-Based Maintenance App to Manage a Smart Preventative Maintenance Program

Cloud-based maintenance apps are the preferred centralized location in managing a smart preventative maintenance program. Fortunately, many modern smart building solutions, such as ENTOUCH.360, have a companion app for managing the smart maintenance program remotely. Adopt a cloud-based software and maintenance app to streamline maintenance activities and increase staff productivity.

4. Prioritize the Maintenance Backlog

The existing maintenance backlog of deferred maintenance must be addressed next. Similar to creating a prioritized checklist, prioritize the maintenance backlog. Start with the maintenance issues that have the largest impact on costs.

For example, malfunctioning HVAC units may place an added drain on energy resources for other units. Compared to the need to replace existing lighting with energy-efficient bulbs or units, the malfunctioning HVAC unit may be using more electricity, and as a result, it should be fixed first.

5. Get Everyone Involved in Preventative Maintenance Programs Through Automated Reporting and Performance Monitoring

Although a smart preventative maintenance program is in the realm of facility management, all occupants and staff members of your facility should be involved. Encourage everyone to report issues, use reporting systems and follow through with reported issues. Moreover, keeping everyone on the same page and working to improve maintenance goals will encourage active performance monitoring of your program.

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Re-Evaluate Your Smart Preventative Maintenance Program Frequently, and Consider Partnering With a Third-Party to Help Guide You Through the Process.

A smart preventative maintenance program should not be a static system, but it should evolve and change with the changing needs and demands of your facility. Re-evaluate your program frequently, and consider partnering with an outside agency or company to help manage the process. In fact, outside companies can often help in creating smart preventative maintenance programs and installing smart building technologies simultaneously.

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